EFFECTIVE PRESENTATION TIPS

PREPARING FOR A MEETING

E-MAIL for a meeting

To: lore@design.com

cc: nata@design.com; andrew@design.com; george@design.com
From: marie@design.com
Subject: Meeting

Hi Everyone,

We will be having a meeting next wednesday from 9:00 AM-11:00 AM in block 3 room 401. The purpose of the meeting is to
discuss which aspect are going to the present from the outcoming project. We need to choose if we are going to make firts: the business plan or the production process. Is very important talk with the boss from the mushroom company for ultimate last details of the project and hopefully don't waste any time.
We are also expecting important designers can give us their review in the outcoming meeting for present the project the program date is next friday don't forget it. 

 
Thank you,
Marie

MEETINGS VOCABULARY

A  
absent, accomplish,  address, adjourn, agenda, AGM (annual general meeting), allocate, AOB (any other business), apologies


B
ballot, board of directors, boardroom, braindstorm


C
casting vote, chairperson, clarification, closing remarks, collaborate, commence, comment, conference, conference call, confidential, consensus


D
deadline, designate


F
formality


G
grievance, guest speaker


I
implement


M
mandatory, minutes, motion


O
objectives, opening remarks, overhead projector


P
participant, proxy vote, punctual


R
recommend


S
show of hands, strategy


U
unanimous


V
vote


W
wrap up




EXAMPLES FROM VOCABULARY QUIZ

1. We ran out of time and were forced to ADJOURN  the meeting.
2. If hou have a COMMENT  please wait until Marie has finished speaking.
3. The board memebers couldn't come to a CONSENSUS so they had to hold a vote.
4. Markus was away on business, so A PROXY VOTE was assigned
5. Before we WRAP UP i want to remind everyone to sign the attendance form on the way out
6. In his CLOSING REMARKS the chairman thanked everyone for doing such a good job this month.
7. I'll COMMENCE as soon as all of the board members take a seat.
8. Since everyone was so PUNCTUAL we were able to finish the meeting early.
9. We'll be discussing this year profits at the AGM.
10. a MOTION to eliminate all part-time positions was put forward at the meeting.

CHINA AND OUTSOURCING

Companies of all sizes have turned to outsourcing in China, which can free up internal resources, keep overhead under control, minimize liability and ultimately save money. With the right offshore outsourcing service, accomplishing these goals is only the beginning of the benefits of Chinese outsourcing. In addition to sizeable cost savings, outsourcing to China presents additional value by improving process productivity and product quality.

According to Forbes Magazine, China’s size, infrastructure and talent pool all indicate a promising future for outsourcing over the coming decade. The numbers speak for themselves: in 2009, industry revenues totalled $13 billion and they are projected to grow to $44 billion by 2014, according to IDC KPMG analyses and Datamonitor. China’s outsourcing industry has also been shaped by different factors to those of India. Its growth has been founded on the domestic market as well as nearby overseas markets such as Japan and Korea. It continues to branch out into new markets, taking advantage of its strong infrastructure and talent pool, as well as diverse language skills. 

China Outsourcing Services:

• Product analysis and cost assessments
• China Supplier screening, evaluation and qualification
• Strategic partners identification
• Personalized translation and communication
• Detailed corporate background checks
• Marketing research and procurement
• Quality control and production inspection
• Shipping inspection and logistics arrangement
• Custom clearance and distribution
• Import and/or exporting (including but not limited to: order processing, documentation management, ensuring government compliance and customs clearance)

PRINCIPLES OF MANAGMENT

Henry Fayol developed theory of management. According to him managerial excellence is a technically ability and can be acquired. Fayol's principles of management meet the requirements of modern management.

The principles of management that Fayol developed are:

Division of work, Authority and responsability, discipline, unity of command, unity of direction, subordination of individual interest to general interests, fair remuneration to employees, centralization and decentralization, social chain, order, equity, stability of use of personnel, initiative, spirit of cooperation.

• Division of Work

Division of work promotes efficiency because it permits an organizational member to work in a limited area reducing the scope of his responsibility. 

• Authority and Responsibility

Authority and responsibility go together or co-existing. Both authority and responsible are the two sides of a coin. In this way, if anybody is made responsible for any job, he should also have the concerned authority. In other awards when the authority is exercised the responsibility. In other awards when the authority is exercised the responsibility is automatically generated.

• Discipline

Means sincerity about the work and enterprise, carrying out orders and instructions of superiors and to have faith in the policies and programmes of the business enterprise, in other sense, discipline in terms of obedience, application, energy and respect to superior. A well disciplined working force is essential for improving the quality and quantity of the production.

• Unity of Command

A subordinate should take order from only one boss and he should be responsible and accountable to him. The violation of this principle will face some serious consequences. In this way, the principle of unity of command provides the enterprise disciplined, stable and orderly existence. It creates harmonious relationship between officers and subordinates, congenial atmosphere of work. 

• Unity of direction

Fayol advocates "One head and one plan" which means that group efforts on a particular plan be led and directed by a single person. This enables effective co-ordination of individual efforts and energy.

• Subordination of individual interests to general interests

The interest of the business enterprise ought to come before the interests of the praise individual workers. In other words, principle of management state that employees should surrender their personnel interest before the general interest of the enterprise. Sometimes the employees due to this ignorance, selfishness, laziness, carelessness and emotional pleasure overlook the interest of the organisation. This attitude proves to be very harmful to the enterprise.

• Fair Remuneration to employees

Wage-rates and method of their payment should be fair, proper and satisfactory. Both employees and ex-employers should agree to it. Logical and appropriate wage-rate and methods of their payment reduces tension and differences between workers and management, create harmonious relationship and a pleasing atmosphere of work. 

• Centralization and Decentralization

There should be one central point in the organisation which exercises overall direction and control of all the parts. But the degree of centralization of authority should vary according to the needs of situation. Further, Fayol does not favor centralization or decentralization of authorities but suggests that these should be proper and effective adjustment between centralization and decentralization in order to achieve maximum objectives of the business. The choice between centralization and decentralization be made after taking into consideration the nature of work and the efficiency, experience and decision-making capacity of the executives.

• Scalar chain

The scalar chain is a chain of supervisors from the highest to the lowest rank. It should be short-circuited. An employee should feel the necessity to contact his superior through the scalar chain. The authority and responsibility is communicated through this scalar chain. Fayol defines scalar chain as "the chain of superiors ranging from the ultimate authority to the lowest rank." 

• Order

According to Fayol there should be proper, systematic and orderly arrangement of physical and social factors, such as land, raw materials, tools and equipments and employees respectively. This principle also stresses scientific selection and appointment of employees on every job.

• Equity

The principle of equality should be followed and applicable at every level of management. There should not be any discrimination as regards caste, sex and religion. An effective management always accords sympathetic and human treatment. The management should be kind, honest and impartial with the employees. 

• Stability of use of personnel

Principle of stability is linked with long tenure of personnel in the organisation. This means production being a team work, an efficient management always builds a team of good workers. If the members of the team go on changing the entire process of production will be disturbed. Stability of job creates a sense of belongingness among workers who with this feeling are encouraged to improve the quality and quantity of work.

• Initiative

Under this principle, the successful management provides an opportunity to its employees to suggest their new ideas, experiences and more convenient methods of work. 

• Spirit of Co-operation 

In order to achieve the best possible results, individual and group effort are to be effectively integrated and coordinated. Production is a team work for which the whole-hearted support and co-operation of the members at all levels is required. Everyone should sacrifice his personal interest and contribute his best energies to achieve the best results.

COLOMBIAN CULTURE

Our country has a very diversified and rich culture, Colombia is one of the countries with most festivities, also colombian is better know for the kindness of the people, the passion for the things, and the desire for do the right  thing, recurrence and ingenious. We are happy and brightside people, characteristics that do the people from other countries fall in love not only of the natural beauties but also of their population.

There's no doubt that we call colombian culture to a serious of manifestations that form part of the common lifestyle that characterize to the habitants and where is clearly evidencied the influence of the elements from other racil cultues; Colombia is a multietnical country for the inheritance from spanish, native and black cultures. Most part of the population is of a mixed racial ancestry, it means a mix between white and indian.

Another characteristic very own from colombians is the good use of the spanish, consider like one of the best between hispanic counties   

RETAIL CREDIT SERVICE

The retail credit servide is the credit granted by a firm to consumers for the purchase of goods or services. Retail credit can be granted either through outside credit cards such as Visa, MasterCard, and American Express or through retailer-generated credit cards. In-house credit cards encourage store loyalty.

• A retail credit line generally is a credit card for use at one particular store. The store grants you special perks for using the credit card to make purchases. The credit card issuer often is one of the major credit card companies acting on behalf of the retailer, not the retailer itself. Much like any other credit card that offers rewards, specific purchase rules often apply. Some examples of purchasing rules are specific dates when you are allowed to use the credit card for discounted goods, a brief introductory discount followed by a smaller discount later, and blackout dates when rewards cannot be used.

Use of Retail Credit

• In the United States, stores like J.C. Penny Co., Kohl's, eBay and Amazon are examples of businesses that use retail credit to promote consumer loyalty. Stores often offer you a large discount if you apply for the credit card more discounts later. By having its own credit card, the retailer avoids paying fees on other credit cards. One popular reward for signing up for store card is the offer of "no payments and no interest" for a specified time. While this might appeal to you, you should also take note that after the promotional period, a high interest rate might go into effect. Retail credit is usually for consumers, but businesses can also use these credit lines.

Retail credit facilities can take the form of point of sale finance options in retail outlets. For example a $10,000 motorcycle might be a lot for a consumer to pay up front. Retail credit facilities will loan the $10,000 to the consumer, who will then pay it back with interest in monthly instalments over several years. Some offer low or even no payments over an initial time period, but then charge above average interest.

Retail credit facilities give the option of consuming now or consuming in the future. Higher interest rates may be acceptable to some consumers, depending on the consumers' unique consumption utilities. The risk of default is a factor that determines the interest rate that retail credit facilities charge.